If you enjoyed reading this post, you’ll love Learnable the place to learn fresh skills and techniques from the masters. Avoid including a virus-checked message at the bottom of every email.Įxamples of Effective Plain Text Email Signatures Avoid including a legal disclaimer unless required to do so.Ģ0. Reconsider including a quote you never know when you might offend someone or give the wrong impression.ġ9. Not everyone uses them and even those that do don’t need to receive them repeatedly.ġ8. The email disclaimer you use depends on the legal aspects that are important to your organization. It is placed separately from the main message and corporate email signature. Don’t attach your vCard to your messages. An email disclaimer is a statement, notice, or warning that is added to outgoing emails to limit liability. Here are some quick how-to’s on popular devices:ġ7.
#Email signature examples 2015 update#
Make sure you update your signature on your mobile device if you frequently use it to send messages. Create different versions, both in length and content and know when to use each version (i.e. You can’t rely on various email clients to include header information in replies and forwards.ġ5. Include links to your most important social media profiles, only if they are appropriate.ġ4. Skip your mailing address - not every recipient wants or should have access to that information.ġ3. Only include IM details and Skype account information if you want to be contacted that way by anyone who sees your message.ġ2. Pick your contact preference and get rid of the rest.ġ1. Avoid including multiple phone numbers and email addresses. Provide written out URLs instead of using hyperlinks in your email to ensure the link will go through in the sent message.ġ0. Consider using an email signature service if you have specific formatting needs or want to include graphics and other design elements. Optimize your logo or other graphics, upload the files to your server, and use an absolute URL.Ĩ.
Test your signature with as many email clients as you can, especially if you use HTML.ħ. Be careful with HTML formatting because it may not appear how you want it to for everyone.Ħ. Use the accepted signature delimiter (- ) to help your signature get recognized as such by email clients.ĥ. Remember that simple plain text is best skip colors, special fonts and graphics.Ĥ. Condense information into fewer lines by using pipes (|) or colons (::) to separate the text.ģ. Keep it as short as you can while providing all of the information you deem most important (four lines is the accepted standard).Ģ.
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